Modality Systems TimePrompt for Microsoft Lync saves time and money by ensuring that consultants and contractors can effectively manage project utilization and expenses.

TimePrompt for Microsoft Lync is an application designed for professional services companies. It blends a traditional time-tracking tool with the powerful collaboration features of Microsoft Lync. Unlike traditional time-tracking tools, TimePrompt for Microsoft Lync takes advantage of the real-time collaborative nature of Lync conversations to ensure timely submission of timesheet data and quick resolution of approval conflicts.

Business Needs

Consulting companies live on billable hours. Accurate recording, approval, and tracking of each consultant’s time is critical to the successful operation of the business.

Because consultants typically work under tight deadlines and manage multiple projects, they often overlook the need to track their time and expenses. In addition, most of the time-tracking and expense-tracking tools on the market are complex to deploy, manage, and use.

Solution

TimePrompt for Microsoft Lync is a software solution built by Modality Systems that provides a simple, low-friction way to ensure that consultants capture their project utilization and expenses.

TimePrompt takes advantage of the real-time collaborative nature of Lync conversations to ensure timely submission of timesheet data and quick resolution of approval conflicts.

With TimePrompt, a consultant can submit time and expense information using the Microsoft Lync 2010 client. A side window opens in Lync 2010, with a user interface for submitting time and expenses.

TimePrompt can also be configured to send scheduled reminders to employees as instant messages.

When a consultant submits time or expense data, the application notifies the consultant’s manager, who can choose to approve or reject the entries. If any questions need to be resolved, the manager can add the consultant to the conversation, and both the manager and consultant will see the same information screen, which will help them to quickly resolve the issue.

Benefits

TimePrompt for Microsoft Lync makes it possible for consultant utilization information to be captured in a timely and streamlined manner, leading to more accurate reporting and timesavings for managers.

The solution provides:

• Better visibility into the real-time performance of the business.
• Timely and painless issue resolution.
• Gentle reminders for employees to complete critical administrative tasks without the need for managers to track down the employees.
• Timely and accurate client invoicing, improving overall account management and company cash flow.